AI & Data Summit Dallas Sponsor Manual
Table of Contents
-
- Important due dates
- Venue and location information
- Shipping information
- Networking area and table set-up
- AV, internet, power & lead retrieval information
- Marketing materials and customer VIP passes
Due Dates
- Session Title – October 22
- Table Discussion – October 22
- Company Registration – November 19
- Lead App Information – November 19
- Slide Submission – November 25
- Shipping Tracking Information – November 25
Venue & Location
Address
2222 N Stemmons Fwy, Dallas, TX 75207, United States
Nearby Airports
8008 Herb Kelleher Way, Dallas, TX 75235, United States
Shipping
Shipping instructions
- Items should be delivered up to 3 business days prior to the event.
- Please send a list of items being shipped to the venue, including tracking numbers, along with a copy of your completed shipping form to Armando Aguilar at armando.aguilar@idc.com and Megan McLoud at megan.mcloud@idc.com by November 25.
- We will deliver your packages to your tabletop for set up.
Return shipping
- You must schedule your own pick up.
- The scheduled pickup must be on December 4.
- The pickup address is the same as the shipping address above.
Networking Area & Table Set-up
Networking Area
You will be provided with a 6 foot wide table and 2 chairs.
Consider bringing a pull up banner and a little bit of collateral or giveaways for additional branding.
Sponsor Set-up: 7:30 AM – 8:30 AM
Event Time: 8:30 AM – 5:30 PM
Sponsor Tear down: 5:00 PM – 6:00 PM
View the agenda for lunch, breaks and guided networking hours.
Technology – AV, Internet, Power & Lead Retrieval Information
Monitor Order Form
A/V services are provided by Encore. To rent a monitor or other equipment, complete the A/V order form.
Internet
Wi-Fi will be available throughout the meeting space. However, if you plan to display a demo at your table, we recommend requesting your own dedicated wired or wireless internet to ensure a stable connection on the A/V order form.
Power
You will get a complimentary power outlet. To order an additional dedicated power drop and extension cord for your tabletop, complete the A/V order form.
Lead Retrieval
Complimentary lead retrieval technology will be provided to track your interactions throughout the event. Your team will receive 2 licenses for the Cvent LeadCapture app, which enables you to capture detailed information about attendees, conversations, and action items.
Please provide the following details to Armando Aguilar at armando.aguilar@idc.com to set up your account by November 19:
- Name and email of the team members who will use the app to scan badges onsite.
- Name and email of the team members who should receive access to the admin portal for downloading your lead list post event and for purchasing additional licenses if needed. This can be the same person as above or someone different.
If more licenses are required, the admin can purchase them in the admin portal. The first additional license is $249, with subsequent licenses priced at $149 each.
For more information, please review:
Marketing and Customer/Prospect Invitations
Invite your top customers or prospects to be part of this exciting event! Use the VIP reg link or VIP invite template, below to message about the event to qualifying* customers and prospects.
Attendees must meet our audience criteria for admission*
In-person conferences are learning and networking opportunities for IT executives (i.e., C-level, VP, director and manager titles) from organizations with 100+ total employees. Attendees must be involved in the purchase, evaluation and recommendation of IT products/services; and/or have IT policy responsibility within their organization. All applications to attend are carefully reviewed. Registrants will be notified promptly should the status of their application change. Analysts, venture capitalists, sales, marketing or consulting staff from non-sponsoring technology or technology-related companies do not qualify to attend. All participants are subject to IDC approval.