CIO Summit & Awards Canada Sponsor Manual

CIO Summit & Awards Canada

Sponsor Manual

Table of Contents

    1. Important due dates
    2. Venue and location information
    3. Shipping information
    4. Networking area and table set-up
    5. AV, internet, power & lead retrieval information
    6. Marketing materials and customer VIP passes

Due Dates

  • Session Title – October 8
  • Table Discussion – October 8
  • Company Registration – November 5
  • Lead App Information – November 5
  • Slide Submission – November 12
  • Shipping Tracking Information – November 12

Venue & Location

Address

Delta Hotels Toronto

75 Lower Simcoe St, Toronto, ON M5J 3A6, Canada

Nearby Airports

Billy Bishop Toronto City Airport

2 Eireann Quay, Toronto, ON M5V 1A1, Canada

Parking Information:

  • Limited valet parking is available at CA$65 + HST per day on a first-come, first-served basis.
  • Public self-parking is available in the underground parking garage operated by Southcore Financial, a third-party vendor.
  • Self-parking rates range from CA$14 to CA$50, depending on the duration of parking.
  • Sponsors and attendees are responsible for their own parking arrangements and related charges.

Shipping

Shipping instructions

  • Items should be delivered up to 3 business days prior to the event.
  • Please use the shipping form and attach it to your shipments so that your packages can be identified and located at the venue.
  • Please send a list of items being shipped to the venue, including tracking numbers, along with a copy of your completed shipping form to Armando Aguilar at armando.aguilar@idc.com and Megan McLoud  at megan.mcloud@idc.com by November 12.
  • We will deliver your packages to your tabletop for set up.

 

Return shipping

  • You must schedule your own pick up.
  • The scheduled pickup must be on November 20.
  • The pickup address is the same as the shipping address above.

Networking Area & Table Set-up

Networking Area

You will be provided with a 6 foot wide table and 2 chairs.

Consider bringing a pull up banner and a little bit of collateral or giveaways for additional branding.

Sponsor Set-up: 7:30 AM – 8:30 AM

Event Time: 8:30 AM – 5:30 PM

Sponsor Tear down: 5:00 PM – 6:00 PM

Technology – AV, Internet, Power & Lead Retrieval Information

Monitor Order Form

A/V services are provided by Encore. To rent a monitor or other equipment, complete the A/V order form.

Internet

Wi-Fi will be available throughout the meeting space. However, if you plan to display a demo at your table, we recommend requesting your own dedicated wired or wireless internet to ensure a stable connection on the A/V order form.

Power

You will get a complimentary power outlet. To order an additional dedicated power drop and extension cord for your tabletop, complete the A/V order form.

Lead Retrieval

Complimentary lead retrieval technology will be provided to track your interactions throughout the event. Your team will receive 2 licenses for the Cvent LeadCapture app, which enables you to capture detailed information about attendees, conversations, and action items.

Please provide the following details to Armando Aguilar at armando.aguilar@idc.com to set up your account by November 5:

  1. Name and email of the team members who will use the app to scan badges onsite.
  2. Name and email of the team members who should receive access to the admin portal for downloading your lead list post event and for purchasing additional licenses if needed. This can be the same person as above or someone different.

If more licenses are required, the admin can purchase them in the admin portal. The first additional license is $249, with subsequent licenses priced at $149 each.

For more information, please review:

Your guide to Cvent LeadCapture

Marketing and Customer/Prospect Invitations

Invite your top customers or prospects to be part of this exciting event! Use the VIP reg link or VIP invite template, below to message about the event to qualifying* customers and prospects.

 

Attendees must meet our audience criteria for admission*

In-person conferences are learning and networking opportunities for IT executives (i.e., C-level, VP, director and manager titles) from organizations with 100+ total employees. Attendees must be involved in the purchase, evaluation and recommendation of IT products/services; and/or have IT policy responsibility within their organization. All applications to attend are carefully reviewed. Registrants will be notified promptly should the status of their application change. Analysts, venture capitalists, sales, marketing or consulting staff from non-sponsoring technology or technology-related companies do not qualify to attend. All participants are subject to IDC approval.